Can field kilometre claims use GPS distance?

Yes. For per-kilometre reimbursement types, employees submit distance in km with a category. When live tracking is enabled for the work type, managers can verify claims against route and distance recorded during the check-in session - not only self-reported numbers.

Do reimbursements appear on the payslip?

Yes. Approved reimbursements flow into the payroll run and show on the payslip as reimbursement components, so finance is not paying travel claims in a separate unmanaged sheet.

Can we set max limits and require attachments?

Yes. Each reimbursement type can enforce a maximum amount and require attachments when receipts or proofs are mandatory before approval.

Who approves reimbursement requests?

Employees submit from self-service. Managers and HR review through approval workflows, with an audit trail for approve or reject decisions.

Is this only for travel claims?

No. Configure reimbursement types for travel, per-km field travel, and other company-defined categories - each with its own rules, limits, and attachment policy.

Can field kilometre claims use GPS distance?

Yes. For per-kilometre reimbursement types, employees submit distance in km with a category. When live tracking is enabled for the work type, managers can verify claims against route and distance recorded during the check-in session - not only self-reported numbers.

Do reimbursements appear on the payslip?

Yes. Approved reimbursements flow into the payroll run and show on the payslip as reimbursement components, so finance is not paying travel claims in a separate unmanaged sheet.

Can we set max limits and require attachments?

Yes. Each reimbursement type can enforce a maximum amount and require attachments when receipts or proofs are mandatory before approval.

Who approves reimbursement requests?

Employees submit from self-service. Managers and HR review through approval workflows, with an audit trail for approve or reject decisions.

Is this only for travel claims?

No. Configure reimbursement types for travel, per-km field travel, and other company-defined categories - each with its own rules, limits, and attachment policy.

Loading page

Just a moment…

Reimbursements

500+ Companies

50,000+ Employees Tracked

Field Km Claims Verified Against GPS Distance

Per-kilometre reimbursements with category, max limits, and attachments. Managers can check claims against route and distance from live tracking sessions - then approved amounts land on the payslip.

Book a Demo Start Free Trial

Reimbursement Queue

3 claims today

GPS-linked

Site travel - Andheri

42.6 km · GPS session

Verified

Client visit - BKC

Receipt attached · under limit

Pending

Hub transfer

18.2 km · category: Field

Approved

Trusted by growing teams

Finance Friction

Every claim cycle starts with:

Km claimed do not match the route

Receipts stuck in WhatsApp threads

Max limit ignored until finance catches it

Approved claims missing from payslip

Field travel vs office expense mixed up

Month-end spreadsheet archaeology

The Claims Reality

Field Travel Should Not Be a Guessing Game

Self-reported kilometres and WhatsApp receipts turn month-end into a forensic exercise - especially when claims never reach the payslip.

Zeba ties per-km reimbursements to distance and category rules, lets managers verify against GPS session distance, and settles approved claims on the payslip.

Tighten Field Claims

Complete Reimbursement Suite

Everything You Need for Claim Control

Per-Km Field Reimbursements

Require distance in km and a category for per-kilometre types. Pair claims with GPS route and distance from tracked sessions when field work types record travel.

Types, Limits & Attachments

Configure reimbursement types with max limits and attachment rules so inflated claims and missing receipts fail before they reach payroll.

Manager Approval Workflows

Employees submit, managers approve or reject with workflow controls, and HR keeps a full history - without chasing email chains.

Payslip-Ready Settlement

Approved reimbursements land on the payslip as reimbursement components in the same payroll run that handles earnings, OT, and statutory deductions.

Field + Office Clarity

Separate travel, per-km, and other categories so field teams and desk teams follow the right policy instead of one catch-all expense sheet.

Connected to Live Tracking

When GPS tracking is on for a work type, distance travelled during the session becomes evidence managers can use while reviewing claims.

One Source of Truth

Connected to Tracking, Approvals & Payroll

Reimbursements are not a side cash process. They sit with live tracking evidence, manager workflows, and the same payroll run that prints the payslip.

Live GPS & route history

Attendance check-in sessions

Manager approval queues

Payroll processing

Payslip components

Employee self-service

Zeba HR modules connected across attendance, payroll, and teams

Upgrade Your Process

Why Teams Choose Zeba Claims

WhatsApp + Spreadsheets

Self-reported km with no proof

Receipts in WhatsApp folders

Limits enforced after payment

Claims paid outside payroll

One vague expense category

Finance rebuilds claims in Excel

Zeba Difference

Product-Backed

Zeba

Per-km claims verified against GPS distance

Attachments required by reimbursement type

Max limit blocked at request time

Approved claims on the payslip

Typed policies for travel, per-km, and more

Request → approve → payroll in one stack

Make the Switch Today

Got questions?

Frequently Asked Questions

Clear answers on setup, payroll, attendance, and everyday HR with Zeba.

Yes. For per-kilometre reimbursement types, employees submit distance in km with a category. When live tracking is enabled for the work type, managers can verify claims against route and distance recorded during the check-in session - not only self-reported numbers.
Yes. Approved reimbursements flow into the payroll run and show on the payslip as reimbursement components, so finance is not paying travel claims in a separate unmanaged sheet.
Yes. Each reimbursement type can enforce a maximum amount and require attachments when receipts or proofs are mandatory before approval.
Employees submit from self-service. Managers and HR review through approval workflows, with an audit trail for approve or reject decisions.
No. Configure reimbursement types for travel, per-km field travel, and other company-defined categories - each with its own rules, limits, and attachment policy.

Have more questions?

Per Km

GPS Proof

Distance from tracked sessions

Payroll

On Slip

Approved claims settle cleanly

Give Your HR Team More Time to Lead

Settle Claims On the Payslip

Per-km rules, GPS distance checks, max limits, and attachments - then approved reimbursements appear as payslip components finance can defend.

Book a Demo Start Free Trial

Zeba makes tracking field operations effortless

500+

companies trust us

50,000+

employees tracked daily

50+

cities covered

4.8/5

average rating

Book a demo

Loading page

Just a moment…

Field Travel Should Not Be a Guessing Game

Self-reported kilometres and WhatsApp receipts turn month-end into a forensic exercise - especially when claims never reach the payslip.

Zeba ties per-km reimbursements to distance and category rules, lets managers verify against GPS session distance, and settles approved claims on the payslip.

Tighten Field Claims

Field Travel Should Not Be a Guessing Game

Self-reported kilometres and WhatsApp receipts turn month-end into a forensic exercise - especially when claims never reach the payslip.

Zeba ties per-km reimbursements to distance and category rules, lets managers verify against GPS session distance, and settles approved claims on the payslip.

Tighten Field Claims

Field Travel Should Not Be a Guessing Game

Self-reported kilometres and WhatsApp receipts turn month-end into a forensic exercise - especially when claims never reach the payslip.

Zeba ties per-km reimbursements to distance and category rules, lets managers verify against GPS session distance, and settles approved claims on the payslip.

Tighten Field Claims